Level III data: The next degree in fleet information
When your business operates multiple vehicles, the information captured on your consumer or corporate credit card suddenly isn’t enough. Your accounting team spends hours sifting through receipts and trying to match expenses to drivers and/or vehicles. Or perhaps your fuel budget is over for the month, and you don’t know exactly why.
This is where Level III data quickly makes your business more efficient. Level III data goes a step beyond your current cards, giving you a new level of visibility into your fleet activity and costs.
Payment card data levels
Level I: Consumer debit/credit card statement
- Date
- Merchant name
- Total purchase amount
Level II: Corporate credit card statement
- Merchant type
- Fuel grade
- Sales tax
Level III: Fleet card
All of the above data, plus:
- Driver/vehicle ID number
- Odometer reading
- Cost per mile
- Product category for every purchase
- Description of every purchase
How Level III data helps your business
Visibility for streamlined operations
When your business operates multiple vehicles, the information captured on your consumer or corporate credit card suddenly isn’t enough. Your accounting team spends hours sifting through receipts and trying to match expenses to drivers and/or vehicles. Or perhaps your fuel budget is over for the month, and you don’t know exactly why.
This is where Level III data quickly makes your business more efficient. Level III data goes a step beyond your current cards, giving you a new level of visibility into your fleet activity and costs.
Reduce administrative time
Level III data is captured electronically, meaning you no longer need to collect paper receipts from your drivers. All Level III data is automatically sent to your online portal. Purchase data can also easily merge with back-end accounting software without manual entry, greatly reducing administrative time.
Control purchases before they happen
Set controls by dollar amount, gallons of fuel, category type (such as preventing food purchases), day of the week, and much more. Set up your purchase controls online and tell your drivers what their automatic limits are. Undesired and surprising expenses are now a thing of the past.
If a card is lost or stolen, the card is protected by its unique driver or vehicle ID. You can also go online and quickly deactivate the card, further protecting your business from fraudulent spending.
Real-time alerts
Set up alerts online and be notified by email or text when unusual purchases occur. For instance, you might set an alert for weekend fuel purchases or for any purchase over a certain dollar amount. Rather than finding outlying transactions at the end of the month, you can catch these purchases in real time and take action if needed.
Detailed custom reports
Access data 24/7 via your online fleet card portal and easily run custom reports to gain a new level of visibility into your fleet activity. Every purchase is linked to a driver and vehicle, making it easier to identify efficient vehicles, while opportunities to improve miles per gallon, or optimize your maintenance schedule, become evident.
Increase your power with better data
Level III data allows you to gain a clear view of your fuel spend and fleet activity, while revealing opportunities to create efficiency. Other payment options don’t offer the detailed information that truly affects the quality of your business decisions. In today’s fast-paced, competitive landscape, Level III data is the crucial difference between surviving and thriving as a fleet.
